Enrolment Instructions for Learners: Level 5 - Operations Departmental Manager

Welcome to our Transformational Leadership Programme – we are delighted to start your enrolment process.   

Step 1: Book your Enrolment Meeting

Please use the YouCanBook.Me link that your enrolment coach included in your welcome email.

Enrolment Meeting Agenda: 60 mins to 1hr 15 mins

Attendees: Coach, Learner  & Line Manager

• • Welcome & introductions 
  • Eligibility checks
  • First day of learning task completion [Teams recorded] 
  • Professional Development chat
  • Line Manager joins at this point (around 30mins into the meeting) 
  • Book Gateway meeting
  • Knowledge, Skills & Behaviours moderation   
  • Discuss programme standards, programme overview and learner/line manager commitments
  • Sign compliance documents
  • Any further questions (5 mins)    
    

You won’t be able to start the programme until you’ve had your Enrolment meeting as both you and your Line Manager will need to sign two key compliance documents live in the meeting.

Step 2: Register your Aptem account  (approximately 5 mins)

The Enrolment Form you need to complete before the Enrolment Meeting is located on Aptem, our Learning Management System. You will shortly receive an email from email@aptem.co.uk with details on how to register and set up your account. If you don’t see the email in your inbox or spam folder, please speak to your IT team about adding the address above to the ‘allow list’.   

To guide you through the registration/account creation process on Aptem, please refer to the video below.

Step 3: Complete your Enrolment Form on Aptem (approximately 25 mins)  

We recommend reading our Programme Handbook before you start your Enrolment Form. If you have any questions as you’re completing the Form, refer to the relevant section of our FAQs. 

Please complete as much of the form as possible before your meeting. We can review any unanswered questions during the meeting with your coach, but it will save you a lot of time if you can complete the form in advance. We typically find that over 90% of learners manage to do this, meaning those meetings go much faster.   

Note: When you reach the Personal Learning Record page, please DO NOT complete this section; click ‘Next’ to proceed. 

Step 4: Complete your Knowledge, Skills and Behaviours Assessment Form (approximately 15 mins)

Please download the Knowledge, Skills and Behaviours Assessment (KSB) Form below, complete and upload this onto your Enrolment Form on Aptem.  

We suggest discussing your scores with your Line Manager ahead of the meeting. 

Please refer to the instructions page on the Assessment form before completing.   

Step 5: Complete your English & Maths Initial Assessments (approximately between 30 and 40 mins per assessment) 

Follow the links in the Enrolment Form to complete the Initial Assessments in both English and maths on the BKSB website. 

You will need to complete these assessments prior to your first Enrolment Meeting so that your coach can review your results with you during the meeting. 

For more information, please refer to the Initial Assessment section of your handbook HERE.   

Step 6: Upload your English & Maths qualifications (approximately 5 mins) 

If you are based outside of the UK, please disregard this step.

Upload your English and maths GCSE (grades A*-C) certificates or equivalent Level 2 qualifications to your Enrolment Form. 

Please refer to the English & Maths Apprenticeship Standards List to see what qualifications are accepted.  

If you don’t hold, or cannot obtain, evidence of existing English and maths qualifications, we can book free Functional Skills exams on your behalf. You can discuss this with your coach during your meeting.  

For more information, please refer to the English & maths qualifications section of your handbook HERE. 

Step 7: Review Compliance Documents 

If you are based outside of the UK, please disregard this step.

You and your Line Manager will be asked to sign the compliance documents during your Enrolment Meeting. Click on the tabs below to view template copies of the documents ahead of the meeting.   

Step 8: Prior to your Enrolment Meeting you will need:   

• • To reconfirm with your Line Manager which Future Talent Learning programme you are enrolling on:  Level 5 Operations/Departmental Manager .

• • Your employment start date and your contracted hours - refer to your employment contract or check with your HR Manager if unsure.   

• • Your National Insurance Number – you will need to add the number to the Enrolment Form on Aptem.  

• • Your ID/proof of right to work - you will need to show these documents to your coach on the screen and add the document details to the Enrolment Form.   

• • Formal assessments (if you have copies of them) of any disability, learning difficulty or health conditions that may affect your learning.   

And that is it! Time to head back to your email and book your meeting with your coach!